Time for change?

Time to make the expensive and unnecessary practice of storing documents in prime office space a thing of the past?

Organisations challenged to save money and improve efficiency have immediate options; remove and store documents you don’t use every day and implement a digitisation strategy for all those used extensively by your teams.

Service Point has a national and international network of ISO accredited bureaus and facilities to support the implementation of such a strategy and support corporate and social responsibility requirements.

If you were to undertake a review of all your documents they would fall into the following three categories:

• Live Those to being accessed constantly
• Reference Required for reference but no longer on a daily basis
• Archival Retained for contractual and security purposes.

Questions to Consider:

If Service Point was to convert all of your live documents into an electronic format, upload them to a document management system which provided secure availability to all your employers and allowed them to distribute everything electronically, would this significantly improve the way you managed your document processes?

Consider our Contracted Scanning and Content Management Services

How many documents which meet the reference definition do you retain within your offices and would be better stored offsite and scanned when you need them (then destroyed), or would you gain significant business efficiencies from having some/all of them scanned and made available via a document management system

Consider our combined Document Storage and Scan on-demand solution, plus Contracted Scanning and Content Management services

Of the remaining archival documents, consideration needs to be made as to which you no longer need to store for contractual or security reasons and can be destroyed. A further review needs to be made to evaluate the contractual implications and sensitivity of the remaining documentation and commercial costs of physically storing and potentially retrieving them for the duration of their retention period.

Consider our combined Document Storage and Scan on-demand, plus Certified Document Destruction services

Service Point offers a free 1 day consultation and audit service to help you evaluate your organisation’s needs, allowing the mutual development of the most appropriate and cost effective document management strategy for your needs..