Our AP solution involves collecting invoices, scanning to industry standard format, indexing customers important metadata, and delivering via CD or an online solution for faster retrievals.

It is suitable for any business producing a moderate amount of accounts payable invoices and has problems processing, retrieving, or distributing AP invoices.

Managed hosted systems – alternatively, we can supply you with your online vault through the Internet providing 24/7 access to all project information within a secure environment. Access is only given to people with an appropriate user name and password. Crucially, this also allows you to invite 3rd parties into your project team to view the same documents without giving them access to your entire network.

The SP Process

  • Documents are collected from the client or delivered directly to a PO Box.
  • The mail is extracted, classified and sorted.
  • Documents are then prepared for scanning.
  • Documents scanned.
  • Documents quality checked.
  • Documents are key indexed or forms processed.
  • Documents delivered to customer EDMS, CD or placed online.
  • Client searches and retrieves documents using keyed/extracted metadata.

Our Pricing:

SPS Accounts Payable solutions are customized based on volume and processing demands. Projects are typically billed on a per transaction basis with optional billing for storing and providing on-line retrievals on a storage based monthly model. The SPS ScanPlan can help spread the costs into a fixed monthly allocation. The on-line viewer is provided on an unlimited user basis, usable across multiple facilities.

The Initial project set-up is charged as a fixed fee as part of the implementation / initial training process. Additional training is chargeable (plus costs).

Why Our AP Solution?

Electronic invoices are easier, and less costly to distribute. With an average cost of £7.00 each, these can be reduced to below £4.00 each. Forrester Research estimates companies have cut AP headcount by 20%. Corporations are reporting savings in excess of 55% when moving to electronic invoicing.

Our Services Include:

  • PO Box Service or On-Site collection with Service Point vehicle fleets
  • Bulk scanning on-site or off-site at SPS bureaus. Bureau Scanning Services, including document preparation, indexing, QA and scanning. Additional services include forms processing and full text OCR.
  • Ad-Hoc scanning using SP Capture
  • Off-site and on-site certified destruction

Our Delivery to You

The electronic images along with the metadata are then returned to the client via:

  • Standalone CD,
  • Web based solution or
  • In a format compatible with their Enterprise Resource planning (ERP) System i.e. SAP or Oracle Financials or some other accounts package or financial application.